Role Purpose/Objective: The Staff Accountant / Accounting Analyst supports the day-to-day operations of the Finance and Accounting Department at the direction of the Director of Accounting.
Position Summary: The Staff Accountant / Accounting Analyst supports operations within the Finance and Accounting Department with the primary focus on accounts payable processing, compliance and analysis and payroll processing and analysis. The Staff Accountant / Accounting Analyst also performs a wide range of other duties supporting preparation of audit and tax schedules and other ad hoc reporting for the Foundation’s constituents which may include activities related to annual budgeting, insurance, and real estate property accounting.
Essential Duties: Primary responsibilities for this position revolve around the accounts payable and payroll functions. These duties include the following:
· Provide audit review for all check requests and supporting documentation to ensure the accuracy and proper coding of the requests and that all Foundation and Institute policies are followed. Also, in the event that there is a discrepancy, inform the customer of the discrepancy and work with the customer to resolve the issue.
· Monthly review and reconciliation of any payments made that require 1099 reporting.
· Process stop payments for checks through the online system through SunTrust Bank and process all voided checks through the Solomon accounting software.
· Perform the monthly closing process for the accounts payable and general ledger modules through the Solomon accounting software.
· Monitor all cash advances to ensure that all supporting documentation for the advance is provided to and clear the advance once it is received.
· Serve as the primary back up for processing payments through the accounts payable system in the absence of the Senior Accounting Assistant.
· Biweekly payroll processing using Thread/iSolved payroll platform to include working with Human Resources to update employee information as needed.
· Maintain payroll processing records and work with the payroll vendor to ensure proper procedures and rules are in place for accurate processing.
Other Duties & Responsibilities:
· Process and record all property tax payments for all properties held by the Foundation and related entities as well as work with the tax commissioner’s office to reconcile any discrepancies.
· Initiate wire transfers through the Foundation’s bank primarily for, but not limited to, investment activity for the Foundation.
· Process the monthly Georgia Institute of Technology project invoice for payment.
· Monthly trial balance reconciliations for receivables and payables.
· Monthly reporting of taxable fringe benefit payments to the Georgia Institute of Technology.
· Other duties as requested by the Director, Controller, Chief Financial Officer and Corporate Secretary, and Foundation leadership.
There are also several other duties assigned to this position in a supporting role when the person primarily responsible is not present or able to do the duties creating an opportunity to cross-train and develop additional competencies.
Key Competencies:
· Knowledge of accounting systems with an emphasis on not-for-profit accounting and Accounts Payable and Payroll applications.
· Proficiency with Microsoft Office and Financial Information Systems with advanced Excel skills.
· Demonstrated ability to maintain a high degree of accuracy under pressure of high volume of transactions.
· Strong customer service orientation and performs with the highest degree of integrity and commitment to confidentiality.
· Strong communication skills and the ability to develop and cultivate positive relationships with key constituents including Georgia Tech’s schools and administrative units.
· Willingness to take on additional responsibilities over time and desire to grow personally and professionally.
· Have a record of superior communication skills, successful relationship building, and collaboration with internal and external stakeholder groups.
· Strong attention to detail, and ability to work with detailed financial information and financial systems.
· Ability to organize, work well under pressure, and interpret and apply accounting principles while managing conflicting priorities within required timelines.
· Be flexible and have the ability to manage through change. Challenge the status quo and embrace continuous improvement opportunities.
· Be an individual of impeccable integrity and high ethical standards.
· Possess a strong customer service orientation.
· Be confident, innovative, and high energy.
· Support a strong team environment. Collaborate effectively with the team members.
A bachelor’s degree in accounting, finance, business, or a related field from an accredited college or university and three years of experience in accounting and financial roles preferably in higher education, not-for-profit, or public administration. In addition, the Staff Accountant will possess knowledge of accounting systems with an emphasis on Accounts Payable and Payroll processing, reporting, and controls, as well as experience in financial reporting and analysis. The Staff Accountant will have proficiency using Excel and other Microsoft applications, a demonstrated ability to use technical knowledge and tools, and the capacity to communicate financial information clearly and to work collaboratively across the Foundation and Institute.
Experiance using Thread/iSolved for payroll processing and NetSuite or similar ERP solutions for AP processing, workflow, and reporting is preferred.
Equal Employment Opportunity
Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.
Job Posting
This job posting notice is a courtesy service offered by the Georgia Tech Staff Council. Staff Council does not verify or affirm any job posting information provided, which is the responsibility of the individual staff member(s). All information, including the posting end-date, is subject to change and is centrally managed via Georgia Tech Careers.
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About Staff Council
The Georgia Tech Staff Council is a part of the University System of Georgia Staff Council and serves as an advising, recommending, and consulting body that helps shapes policies and procedures for more than 4,400 staff members by addressing concerns and facilitating communication with the Institute’s executive leadership.
Questions about the job posting
For all questions about the job posting, please contact the Communications Committee lead.
Nate Watkins
